Questions & Answers

Real questions people have asked our AI Parliamentarian, lightly edited and anonymized. Have your own? Ask it here.

How to write an agenda for a meeting under Robert's Rules

Asked September 2026

How do I write an agenda for a meeting?

Can AI be used to take or draft meeting minutes under Robert's Rules

Asked September 2026

Is it allowed to have AI take meeting minutes?

Can members force a board meeting if the president refuses to call one

Asked September 2026

How can the membership force a board of directors meeting when the president refuses to call one?

How to phrase an amendment to a motion when debate changes part of a rule

Asked September 2026

Can you give guidance on how to phrase an amendment after debate on a motion to change a rule, when only a portion of the proposed rule is being changed?

What is a quorum under Robert's Rules

Asked September 2026

What is a quorum?

Can a board limit questions and comments from non-members at meetings

Asked September 2026

Can a board limit questions and comments from people who are allowed to attend its meetings but are not board members?

Can the president or chair make a motion and ask for a second

Asked September 2026

Can a president move an idea and then ask for a first and second motion?

Can the president unilaterally alter the secretary's meeting minutes

Asked September 2026

Can the president alter the recording secretary's board of directors minutes?

Hierarchy of governing documents under Robert's Rules

Asked September 2026

What documents rank highest in an organization, and how do they relate to each other?

What happens when a motion has no defined outcome or consequences

Asked September 2026

What happens if a member proposes a motion but the outcome is not clearly defined and the mover cannot articulate concrete consequences?

Consent agenda best practices under Robert's Rules

Asked September 2026

What are the best practices for using a consent agenda?

Does quorum have to be maintained throughout an entire meeting

Asked September 2026

Does quorum have to be maintained for the entire meeting, or only at the start?

Do you need a motion and second to call a meeting to order

Asked August 2026

Do I need a motion and a second to call a meeting to order?

How to number articles when adding new ones to bylaws

Asked September 2026

When drafting bylaws, do I continue with the next Roman numeral when adding new articles?

How to number articles and sections when drafting bylaws

Asked September 2026

When drafting bylaws, do I continue with the next Roman numeral throughout the entire document?

What to do when no presiding officer is present at the start of a meeting

Asked September 2026

What should be done if there is no presiding officer available at the beginning of a meeting?

What is a standing committee under Robert's Rules

Asked September 2026

What is a standing committee?

How should bylaws be updated when an amendment is adopted with a proviso

Asked September 2026

When the secretary updates the bylaws after amendments are adopted with a proviso, should the secretary keep the current language in the bylaws and also add the new language alongs...

Does existing bylaw language stay in effect when a proviso delays an amendment

Asked September 2026

When a bylaws amendment includes a proviso for a later effective date, does the current language remain in the bylaws until that date?

How to rescind a motion that violated the bylaws

Asked September 2026

How do I rescind a passed motion because it did not follow the bylaws?