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Questions & Answers

Real questions people have asked our AI Parliamentarian, lightly edited and anonymized. Have your own? Ask it here.

Can two members pass a motion when the third abstains at minimum quorum

Asked September 2026

We have 3 members present, which meets our quorum requirement, but one member has to abstain on a motion. Can the remaining 2 members approve it?

Can members force a special meeting when officers refuse to call one

Asked September 2026

If a board member wants to call a meeting but the officers will not allow it, how can it be called, and can it be called for any reason?

How to conduct a secret ballot vote under Robert's Rules

Asked September 2026

What is the correct procedure for conducting a secret ballot vote?

How to record a financial secretary report in meeting minutes

Asked September 2026

How do I record the financial secretary's report in the minutes?

Who can announce old business at a board meeting

Asked September 2026

Can old business be announced by board members, or only by the president/chair?

Where on the agenda does filling a treasurer vacancy belong

Asked September 2026

Should filling a treasurer vacancy be placed under New Business on the agenda?

Do advisory committee reports belong under officer reports or their own agenda item

Asked September 2026

Are advisory committee reports part of the president's announcements, or do they belong somewhere else on the agenda?

Can a board of trustees require a faculty governance committee to sign an NDA

Asked September 2026

A college has a committee elected by the faculty and charged with bringing business to the faculty. If the board of trustees asks the members of this committee to sign an NDA, does...

Do AGM minutes include the financial report when approved at the next AGM

Asked September 2026

When presenting the minutes from the last AGM for approval at the current AGM, do those minutes include the financial report from the last AGM?

Who votes on a proposal to expand voting rights to a new group

Asked September 2026

Who votes on a proposal to expand voting powers to a previously non-voting group within the general membership?

Does Robert's Rules govern public comment at city council meetings

Asked September 2026

Does anything in Robert's Rules prohibit questions from the public during a city council meeting?

Can the public speak at a meeting and how is public comment managed

Asked September 2026

What are the rules around hearing from the public at a meeting?

What is considered proper notice of a meeting under Robert's Rules

Asked September 2026

What is considered proper notice of a meeting?

Should the original report be kept or replaced when corrected after a meeting

Asked September 2026

If a report is corrected after the meeting, does the original remain in the file or is it removed?

What to do when an officer's report is altered without consent after a meeting

Asked September 2026

If the corresponding secretary's report has been altered without her consent after the meeting, what actions should be taken?

How many times can a main motion be amended under Robert's Rules

Asked September 2026

How many times can a main motion be amended?

Does the name of the seconder need to be in the meeting minutes

Asked September 2026

Does the name of the person who seconded a motion have to be included in the minutes?

Can the chair refuse to recognize a member who wants to speak

Asked September 2026

Does the chair have to recognize everyone who wishes to speak, or can the chair just leave them off the speaker's list?

Can executive session discussions be shared with someone not present

Asked September 2026

Can discussion held in an executive session be shared with someone who was not present at the meeting?

What does it mean to vote to sustain on an appeal under Robert's Rules

Asked September 2026

What does it mean when a board member votes to "sustain" in a motion?