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Questions & Answers

Real questions people have asked our AI Parliamentarian, lightly edited and anonymized. Have your own? Ask it here.

Does lack of prior notice change a motion from majority to two-thirds vote

Asked October 2026

If a motion is not communicated to meeting attendees prior to a meeting, does it require a two-thirds vote or only a majority vote to pass?

Does a motion to adopt a resolution at an AGM need a seconder

Asked October 2026

Does a motion to adopt a resolution at an AGM need a seconder?

Do you have to read minutes aloud at every meeting

Asked October 2026

Do we need to read all the minutes aloud at every meeting?

What are negative motions and why does Robert's Rules discourage them

Asked September 2026

What are negative motions?

Can a treasurer move their own financial report

Asked October 2026

Can a treasurer make a motion to accept their own financial report?

Do you round up when calculating a fractional quorum requirement

Asked October 2026

If an organization requires 2/3 of delegates to establish quorum, do you have to round up when the calculation produces a fraction?

Does a candidate need to be present at the meeting to be elected

Asked October 2026

Does a candidate for election need to be present at the meeting when the election is held?

Can an executive director change the secretary's draft minutes before approval

Asked October 2026

I am the secretary on an executive committee and submitted minutes for a meeting. The executive director has stated that she is adjusting a section of the minutes. What is the best...

Can a no-confidence vote at a special meeting be valid without proper notice

Asked September 2026

A special meeting was held without a posted agenda. A motion for a vote of no confidence in the pastor was introduced, voted on, and passed. This happened three days ago. Is the vo...

What to do when the chair refuses to recognize you to speak

Asked October 2026

How do you make sure your motion is heard when the chair refuses to recognize you?

How to word bylaws so only one officer is authorized to speak for the organization

Asked October 2026

How do I word bylaws so that the presiding officer is the only person authorized to speak on behalf of the organization?

Can a no-confidence motion be valid at a special meeting without proper notice

Asked September 2026

A special meeting was held, but the agenda was not properly posted. A motion for no confidence in the pastor was introduced and acted on. Is this valid?

Can the president chair a committee under Robert's Rules

Asked September 2026

Can the president chair a committee?

How to reintroduce a motion ruled invalid at a special meeting and fix the record

Asked September 2026

A motion at a special meeting was ruled invalid. There was no discussion or vote taken, and the chair abruptly adjourned the meeting. How do I draft the specific motion language to...

What are the fundamental rights of members of an assembly

Asked September 2026

Can you give me a list of the fundamental rights of members of an assembly?

Can the chair be removed from presiding over a motion at a subsequent meeting

Asked September 2026

A motion was presented at a special meeting. The chair ruled the motion invalid with no discussion or vote, then unilaterally adjourned the meeting. Can the chair be removed from p...

Can a motion ruled invalid at a special meeting be brought up again later

Asked September 2026

A motion at a special meeting was ruled invalid. There was no discussion, no vote, and the meeting was abruptly adjourned. Can the motion be taken up at a subsequent meeting?

Can something be added to minutes if it was not said at the meeting

Asked September 2026

Can something be included in the minutes of a meeting if it wasn't said at that meeting?

Can you approve consent agenda and minutes without a motion and second

Asked September 2026

At the start of our faculty meetings, we have a consent agenda. The following suggestion was made: "We do not need motions and seconds to approve the consent agenda or minutes. All...

What to include in standing rules beyond financial procedures

Asked September 2026

What do you put in standing rules other than financial procedures?