Should an official reappointment vote be in open or closed session
Asked November 2026 · Answered by the AI Parliamentarian
When reappointing an official, is it done in closed session or open session?
Reappointment of Officials: Open vs. Closed Session
General Rule: Open Session
Under Robert's Rules, the default is that meetings of deliberative bodies are open to members, and business — including votes on appointments and reappointments — is conducted in open session.
When Closed Session (Executive Session) May Be Used
Robert's Rules recognizes that a body may go into executive session (closed session) when the matter involves:
- Personnel matters that are sensitive or confidential in nature
- Disciplinary matters involving the individual
- Litigation concerns
- Any matter the assembly votes to keep confidential
The assembly can go into executive session at any time by majority vote (RONR §9).
Practical Guidance
| Situation | Recommended Session |
|---|---|
| Routine reappointment vote | Open session |
| Discussion of performance concerns | May warrant closed session |
| Controversy about qualifications | May warrant closed session |
| Final vote on reappointment | Typically open session |
Important Caveats
- State/local law may control — Many governmental bodies have sunshine laws or open meetings acts that require reappointment votes to be in open session regardless of Robert's Rules.
- Bylaws may specify requirements for your particular organization.
- The assembly can discuss in closed session but often votes in open session.
Bottom line: The vote itself should generally occur in open session unless there is a specific, justified reason for confidentiality — and always check applicable law first.