How much notice is required for a special meeting under Robert's Rules

Timeline for Notice of a Special Meeting

Basic RONR Requirement

Under RONR §9, notice of a special meeting must be sent to all members with enough advance time to allow them to attend. The standard requirement is that notice must be provided a reasonable time in advance — at least the same number of days as required for regular meetings, or as specified in the bylaws.

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Key Rules for Special Meeting Notice

1. What Must Be Included

• Date, time, and place of the meeting
• Purpose(s) of the meeting — this is critical
• Only business stated in the notice may be transacted (RONR §9)

2. Who Must Receive Notice

• Every member of the organization, without exception
• Failure to notify even one member can invalidate the meeting

3. Specific Timeframe

Source	Requirement
RONR default	"Reasonable time" in advance
Your bylaws	Commonly specify 5, 7, 10, or 15 days
State/local law	May impose additional requirements

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⚠️ Important Caveats

1. Always check your bylaws first — they almost certainly specify a timeframe
2. State law may govern nonprofits or public bodies with stricter requirements
3. If proper notice is not given, any action taken may be null and void

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Practical Recommendation

Check your bylaws for the exact number of days required. If silent, use a minimum of 10 days as a conservative, reasonable standard.